NuPay is double-entry accounting underneath everything a school does with money. Every invoice, receipt, bill and bank line posts a balanced journal to a real chart of accounts, so you get a trial balance that ties, sub-ledgers that reconcile to their control accounts, and a trail from any figure to the entry behind it.
You know what a serious accounting system looks like. Here is how NuPay answers.
The bursar sees “Term 3 Fees published”. You see the journal.
NuPay holds itself to a set of invariants and tells you the moment one fails, rather than leaving it for you to find in the reconciliation.
Every entry is verified balanced before it posts. A publish either lands completely or not at all.
The sum of every student’s outstanding invoices equals 1301 Accounts Receivable, checked live on the ageing report.
Unapplied student credits are replayed from the credit events, not summed from a stored balance, and must equal 2101.
Bank balance against book balance for every account, with exceptions queued, never guessed.
A single date-to-financial-year lookup is used by posting and reporting, so a line can’t be filed in one year and reported in another.
Every action is recorded with who, when and exactly which rows changed. Nothing posts without leaving a trace.
Debit and credit totals as at any date, with diagnostic banners and zero-balance accounts on or off.
Every posting line by line, filtered by period, account, type, department and currency, with drill-down.
The entry behind every publish, payment, correction, void and recognition. Browse only, by design.
As at any date, with retained and current-year earnings split by posting date.
Reconciled live to 1301, drafts and voids excluded, no-due-date invoices flagged.
Replayed from the event tables, reconciled to 2101, with three integrity checks.
AutoReconcile across the bank feed, imported statements and the payment gateway API.
Every action, who took it, when, and the rows it wrote.
Whether you are on staff or an external accountant with a login, you work on the same live ledger as the finance office, not on an export they send you.
Invoices, receipts and bank allocations are posted by the people who handle them. You see every entry as it lands, with their name on it, and correct by reversal.
Accruals, prepayments, depreciation and corrections go in as manual journals beside the automated entries. Nothing lives in a side spreadsheet.
When bank, AR and credits all tie, lock the period. Reports for the board and the auditors come straight from the ledger you just closed.
Yes. Every transaction posts a balanced journal with debits and credits, verified as it posts. Balances are read from the ledger, not stored separately, so the trial balance always ties.
Both. On accrual basis income is recognised when invoiced and expenses when incurred; on cash basis when money moves. The Profit & Loss switches between them.
USD is the base currency. ZWG and other currencies convert at the rate approved for the transaction’s own date, which is frozen historically. Transactions without an approved rate are held until a rate is approved.
Yes. Manual journals sit alongside the automated ones in the same ledger. Journal Entries is browse-only: nothing is edited in place, and corrections are posted as reversals with the original preserved.
NuPay posts no closing journals. A year is closed by locking the period. Retained earnings and current-year earnings are presented from each line’s posting date rather than posted, so income and expense lines stay exactly as they were.
Yes, and the checks run live. A/R ageing is reconciled against Accounts Receivable, and unapplied student credits against the Student Credits liability account, with a banner if they disagree.
Credits only ever arise from an actual overpayment and are posted to a liability account, never netted against what a student owes and never treated as income. Applying a credit is recorded as a payment with its own date and trail.
Yes. Give them a user with the right role and they work on the same live ledger, reports and audit trail as the finance office.
Yes. Every invoice, payment and change is recorded with who did it and when. The Data Flow view goes further and shows exactly which records each action wrote.
Bring your own questions. We’ll show you the trial balance, the journals behind a fee run, and how the sub-ledgers tie.