The bursar, the accountant, the head and the clerks all work from the same live ledger, each with the view their job needs. Fees, bank feeds, bills, budgets and reports in one place, with every action recorded and nothing re-typed between systems.
Bursars, accountants, heads and clerks each see exactly what their role needs, and every action is recorded against the person who took it.
Runs the day: fees in, questions answered, nothing left unmatched.
Keeps the books right: journals, reconciliation, period close.
See the position without asking for a spreadsheet.
Do their part without needing the whole system.
Most school finance offices run on a payment gateway, a bank portal, a student system and a spreadsheet that ties them together by hand. NuPay replaces the spreadsheet.
Data comes in from everywhere → NuPay understands it → every financial module uses the same data.
The bursar publishes Term 3 Fees to 412 students before break. Every student’s account is posted and the invoices are live.
Deposits arrive through the bank feed and EcoCash. NuPay matches them to students; the bursar confirms the two it wasn’t sure about.
A clerk records the fuel and electricity bills against their departments. The expense accounts and the budget update on their own.
Bank and books agree. One manual journal for the accrual, posted next to the automated ones.
Collection rate, outstanding fees and budget vs actual, straight from the ledger. Nothing was compiled.
When several people touch the school’s money, the system has to know who did what. NuPay does.
Bursars, accountants, heads and clerks each see what their role needs. Advanced roles and permissions on NuPay Complete.
Academic, Boarding & Catering, Administration and any you add. Income, spending and budgets tracked by department, and a filter on every report.
Every invoice, payment and change is recorded with who did it and when. The Data Flow view shows exactly what each action wrote.
Invoices, bills, journals and bank allocations can all be saved as drafts. Nothing reaches the ledger until someone with the right role posts it.
Once anything is paid against an invoice, it can’t be edited or quietly voided. It is reversed or reissued, deliberately, with a trail.
Close a month or a year by locking it. Income and expense lines stay exactly as posted, and nothing can be backdated into a closed period.
Bill a whole school in one invoice, and one-offs for anyone.
Every way parents pay, straight to your bank.
Your bank statement, already in your books.
Every payment placed on the right invoice.
Books that reconcile themselves.
Double-entry, accrual or cash, built for schools.
Plan every dollar, by department. Track every outcome.
30+ reports, straight from the live ledger.
NuPay Start includes 1 user, NuPay Pro includes 4 users, and NuPay Complete supports 4+ users for institutions that need broader staff access.
Yes. Access is role-based, so bursars, accountants, heads and clerks each see what their role needs. Heads of department see their own budget. NuPay Complete adds advanced roles and permissions.
Yes. Departments are built in, with Academic, Boarding & Catering and Administration as standard and any others you add. Every expense is tied to a department, budgets can be set per department, and department is a filter on every major report.
Yes. Every invoice, payment and change is recorded with who did it and when. The Data Flow view goes further and shows exactly which records each action wrote.
Not for everyday tasks. Staff send invoices, record payments and capture bills, and NuPay posts the journals behind them. An accountant or auditor still gets a full chart of accounts, journals, ledger and reports.
Yes. Give them a user with the right role and they see the same live ledger, reports and audit trail your team does.
Yes. Schools run several bank accounts, such as tuition, SDC and boarding, and parents pay into whichever they have saved. NuPay tracks what is owed between accounts. Multiple campuses and consolidated reporting are part of NuPay Complete.
See the bursar, the accountant and the head working from the same numbers, live.